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Frequently Asked Questions
Below are a few regular questions and answers
How do I apply for a site?
After each show we give all previous exhibitors the opportunity to rebook their current site.
You can access our booking form on our website link http://www.farmonline.co.nz/events/files/382 complete and send. We can then advise what location would be suitable for your product.
When will I know which site I have been allocated?
After our Sales Manager, Cheryl Riddell, has completed the site allocation process, you will be sent a contract and invoice with all details regarding your booked site. Your site will be held for 14 days for payment.
Do I receive an information pack?
Yes, in November each year, we send out the majority of exhibitor packs by email. This is an email with deadlines for jobs to be done and links to the forms on our website. Any exhibitors wanting the pack to be posted will be sent this pack in January before the show.
Will I have power on my site?
All stands within the Agricultural and Rural Lifestyle Pavilions have power included in their site. If you have an outside site you will need to order this separately, you can check your contract or information pack, power form to see if this has been ordered. Otherwise contact our administrator on cdadmin@ruralpress.com or 09 524 1178. A power lead will be supplied to the boundary of your site. Do not plug directly into lifeguards (big yellow boxes). If you use extension leads you must ensure they have been tested and labelled.
Staff Entry Tickets
When your site has been fully paid, you will have an alloction of staff entry tickets. The number of tickets depends on the size of your site.
What are the Car/Vehicle Passes for?
You are permitted to drive to your site to load / unload at your site between the hours of 6.30am and 8am and 5pm to 6pm. To do this, you will need to display your vehicle pass in your windscreen, with your company details completed on this. You are also allowed to park within the boundaries of your site, but the vehicle must stay within your site throughout the show hours.
These passes are not for parking, as your exhibitor entry ticket will allow you into the exhibitor car park.
Who can we get supplies from for our site?
When we send out the exhibitor kit by email or post we have listed our preferred suppliers with links to their company flyers.
How do I get my company listed in the Official Newspaper and Website?
If you respond with your details from the exhibitor pack, your details will be loaded onto our website within one week of your response. If you have booked your site before the late January, early February cut off, your details will automatically go into our Official Newspaper.
When can I start setting up my site?
We allow exhibitors to start setting up from the Monday the week the show opens from 8am to 6pm. All displays must be completed by 6pm of the Wednesday prior to the commencement of the field days.
Will you have Security on site?
Yes, A professional security service operates on site 24 hours a day from Saturday prior to field days until Sunday after the show (finishing Monday am).
Is there an exhibitor lounge?
Yes, there is an area at the side of Headquarters where tea and coffee is available for exhibitors.
What time does the show open?
The show times are Thursday and Friday 8.30am to 4.30pm, Saturday 8.30am to 4pm.
Can I get courier deliveries to my site during the field days?
Yes, please ensure all deliveries have the address: CD Field Days, Gate 1, Kawakawa Rd, Feilding – Attention “HQ”. We suggest you include your site/stand number and mobile phone number. They will be dropped off at HQ, then our delivery service will deliver to sites throughout the day.
Where can I park?
We have a main exhibitor car park which is off Kawakawa Road, Gate 1, next to the entrance of the Manawatu Car Club. You can also park at the visitor carparks located on Rata Street or the second entrance on Kawakawa Rd.
What happens if we have any issues during the show?
Please contact us at HQ as early as possible if you have any issues or concerns. You can call directly into HQ or give them a call on one of the phone numbers in your newsletters.
When can I start dismantling my site?
The organisers request all participants not to dismantle their stand until close of the field days on the Saturday at 4.30pm (30 minutes after 4pm close). For safety reasons no vehicles, transporters are allowed into the static display area until 4.30pm Saturday for the dismantling or removal of displays. All Participants please take care when dismantling your stand.
When do we need to have our site cleared by after the show?
Inside sites need to be cleared by the Monday morning after the show, as the marquee is dismantled that day. All outside sites are to be returned to original condition at the end of the field days. Sites must be completely cleared by midday of the Wednesday following the show
How can we get the same site or change our site next year?
All exhibitors have the first opportunity to rebook their site by the end of May for the following year. Any exhibitors that wish to change their site have second opportunity before we go out to the remainder of the database.
How do we offer feedback?
Our next newsletter after the show will include links to our exhibitor survey. The team at Central Districts Field days are constantly working to improve the organising and running of our event and we appreciate you taking the time to give us suggestions to make future years even better. All feedback is valuable, and we do act on it wherever possible.
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